Bookkeeper

Bookkeeper

Company: Ascent Multifamily Solutions

Location: Denver, CO or Colorado Springs, CO (Flexible work location: Full-time in-office in Denver, CO or Colorado Springs, CO or hybrid or office-flexible)

Employment type: Full-time

About Ascent Multifamily Solutions

Ascent Multifamily Solutions is a Denver-based trades services company providing mechanical, electrical, and plumbing solutions to multifamily property owners and operators. We pride ourselves on quality workmanship, responsive service, and tight operational discipline — and we're looking for a Bookkeeper who can be the backbone of that discipline on the financial side.

About the Role

We're hiring a Bookkeeper to own the day-to-day accounting operations of the business. This is a hands-on, high-ownership role: you'll manage AR, AP, payroll, job costing, and bank reconciliations, and partner closely with our owner, field operations team, and corporate accounting on financial reporting. The right person is detail-obsessed, comfortable working across ServiceTitan and QuickBooks Online, and energized by the idea of helping us evolve our accounting systems into a sharper management tool.

This role has a flexible work location in Colorado Springs or Denver: Full-time in-office or hybrid or office-flexible

What You'll Do

Accounts Payable

• Download, review, and record vendor and subcontractor invoices in QuickBooks Online; verify against payment history to prevent duplicate payments

• Maintain a clean audit trail by attaching supporting documentation from our receipt management tool to QBO entries

• Prepare weekly bill summaries for owner approval and process approved payments through Melio

• Communicate with vendors on AP questions, discrepancies, and payment status

• Support vendor onboarding, offboarding, and ongoing relationship management in coordination with the field team

Accounts Receivable

• Create estimates in ServiceTitan and send to customers for approval

• Generate customer invoices from completed jobs — pulling from estimates for fixed-bid work or building from time and materials for service orders (with appropriate markup)

• Generate and review weekly AR Aging reports; follow up on unpaid invoices via system reminders and direct outreach

• Record customer deposits and online payments and apply against the correct accounts

• Manage lien notices for accounts past 60 days through our CRM lien platform

Daily Cash & Bank Operations

• Check daily POS Pay approvals through Citywide Banks online portal

• Record daily income and expense transactions across all bank and credit card accounts (Citywide, Barclay, Home Depot, Visa, Amex, Costco, America First Credit, etc.) via QBO bank feeds

• Review daily cash balances and account for net cash changes

• Complete monthly bank and credit card reconciliations, ensuring proper categorization of all debits and expenses

Payroll & Job Costing

• Process bi-weekly payroll for technicians and virtual assistants in Comploy

• Review technician daily timesheet entries, job status updates, photos, and notes; coordinate with the field team to resolve gaps before payroll runs

• Help create jobs and schedule technicians in ServiceTitan in coordination with operations

Financial Reporting & Project Accounting

• Manage project-level accounting — track income and expenses by project, working with vendors and operations to ensure accurate cost allocation

• Provide the owner with weekly income and expense summaries to keep financial metrics on track

• Assist corporate accounting with monthly financial report preparation and review (Balance Sheet, Income Statement, General Ledger, Cash Flow) and incorporate adjustments as needed

Systems & Process Improvement

• Partner with ServiceTitan to resolve accounting integration issues and maintain the pricebook

• Document and update accounting procedures

• Support the yearly insurance audit

• Help us evolve our accounting systems into a more effective tool for managing the business

What You Bring

Required

• 3+ years of full-cycle bookkeeping experience (AR, AP, payroll, bank reconciliation, financial report preparation)

• Proficiency in QuickBooks Online

• Hands-on experience with ServiceTitan (or a comparable field service management platform)

• Experience in trades accounting (mechanical, electrical, plumbing, HVAC, or general construction/contractor environment)

• Strong understanding of project/job costing

• Excellent organizational skills and attention to detail — you build clean audit trails by default

• Ability to make competent, informed decisions on day-to-day issues without constant oversight

• Strong written and verbal communication skills (you'll interface with vendors, customers, technicians, and leadership)

• Authorized to work in the U.S.

Preferred

• Experience with Melio for bill pay and Comploy (or similar) for payroll

• Familiarity with multifamily property service businesses

• Experience managing lien filings and collections processes

• Experience supporting yearly insurance audits

• Comfort working alongside a remote/VA support team

What Success Looks Like

• First 60 days: Confidently running daily AP, AR, and bank feed work; familiar with our chart of accounts, vendors, customers, and ServiceTitan workflows.

• First 6 months: Owning the full bi-weekly payroll cycle, monthly bank rec, and weekly owner reporting cadence with minimal handoffs; identifying and resolving systems gaps.

• First 12 months: Recognized as the financial operations anchor of Ascent — clean books, clean audit trail, smooth month-end, and meaningful improvements to how we use ServiceTitan and QBO together.

Compensation & Benefits

• Salary range: $55,000 – $65,000 annually, depending on experience (with room above this range for candidates bringing strong ServiceTitan + multifamily trades experience)

• Paid time off and holidays

• Bonuses targeting about 10% of salary

• Flexible work location: Full-time in-office in Denver, CO or Colorado Springs, CO or hybrid or office-flexible