Accounts Payable Specialist

About the Job

The Accounts Payable Specialist is responsible for entering vendor invoices and processing payments in a fast-paced environment while ensuring accuracy, organization, and timely vendor support.

Who We Are

Joe Taylor Restoration is more than a restoration company — we are a lifeline for people in their most difficult moments. As the leading property restoration company in the Southeastern United States, we have built a reputation for excellence, reliability, and heart.

We live this cause through our Core Focus: delivering an Unmatched Service Experience® in every interaction, on every job, for every client.

This experience is made real through our Core Values: Integrity Above All, Accountability, WOW Factor Personal and Professional Growth.

What You’ll Do

·       Ensure the accuracy of bills paid and obtain approval on invoices.

·       Enter invoices into QuickBooks and allocate costs according to the correct category, PO number, and/or customer job number.

·       Pay bills via credit card over the phone or online, when possible and with approval, and record payments in QuickBooks.

·       Upload check payment details to the bank website to ensure accurate positive pay information.

·       Scan and upload supporting documentation into QuickBooks and company files.

·       Prepare checks for mailing and/or pickup.

·       Run Open Payables reports for the Controller on a weekly basis.

·       Obtain W-9 forms from vendors.

·       Prepare annual 1099 and 1096 forms.

·       Reconcile vendor statements to current records and locate missing invoices.

·       Review open purchase orders at month-end for accuracy.

·       Provide backup support for Accounts Receivable, if needed.

·       Perform any and all other duties assigned by supervisor.

Qualifications

·       Two to three (2–3) years of accounting experience and/or training

·       Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred

·       Experience working with accounting or financial systems platforms

·       Proficiency in Microsoft Excel and other Microsoft Office applications

·       Strong attention to detail and ability to manage multiple tasks

·       Strong organizational, analytical, and communication skills

. Prior experience in a team lead, supervisory, or management capacity is preferred