Accounting Assistant

The Accounting Assistant will support the accounting team with accounts payable, accounts receivable, and other accounting-related functions. This role will receive full cross-training in A/P and A/R and will work closely with the team to ensure transactions are processed accurately and efficiently.

Primary / Key Essential Functions and Responsibilities

• Assist with processing, recording, and reconciling accounts payable and accounts receivable transactions. Full cross-training will be provided in these two main functions.

• Assist the A/P team with filing and entering vendor bills in NetSuite, matching bills with purchase orders, and ensuring bills are paid on time.

• Assist with credit card reconciliations and monitor the timely submission and approval of expense reports.

• Assist the A/R team with NetSuite transactions, including recording customer payments, credit memos, and invoices.

• Assist with reconciling account discrepancies and initiating remote deposits.

• Communicate with vendors, customers, and internal staff regarding billing, payments, and account discrepancies.

• Support the month-end close process, including general ledger account reconciliations.

• Assist with preparing reports and supporting schedules.

• Help ensure compliance with company policies and applicable accounting regulations.

• Perform data entry, filing, and other administrative tasks to support the accounting team.

• Assist with special projects and other accounting functions as assigned.

• Perform other duties as assigned by the supervisor.

Education and/or Experience and Qualifications

• Minimum Education: Associate’s degree in Accounting, Business Administration, or a related field.

• Minimum Experience: Two (2) or more years of experience in an accounting support role, preferably with exposure to accounts payable and accounts receivable functions.

Knowledge, Skills and Abilities

• Knowledge of generally accepted accounting principles (GAAP) and financial reporting standards.

• Experience with ERP systems, particularly NetSuite.

• Knowledge of accounts payable and accounts receivable processes.

• Strong analytical and problem-solving skills.

• Excellent attention to detail and a high level of accuracy.

• Intermediate to advanced proficiency in Microsoft Excel.

• Effective verbal and written communication skills in English.

• Ability to work independently and collaboratively in a fast-paced environment.

• Ability to manage multiple priorities and meet deadlines.

• Ability to adapt to changing financial regulations and company policies.

• Ability to maintain confidentiality and integrity when handling financial information