Operations & Office Coordinator

Umbrella Property Services is hiring an Operations and Office Coordinator in Mokena, IL. Pay is $18 to $22 per hour based on experience, working 35 to 40 hours per week. You need a high school diploma and solid skills with Microsoft Office or Google Workspace. You will be the organizational hub of a commercial property maintenance company, and your work shifts with the seasons, from landscape operations in summer to snow and ice in winter.

Who You Are:

• You are the organized one, the person who tracks the details everyone else forgets.

• You take pride in follow-through. When you say it is handled, it is handled.

• You are friendly and professional, and customers feel taken care of after one call with you.

• You love learning new software and picking up new skills.

• You bring administrative, office, or customer service experience (preferred, not required).

• You bring legal authorization to work in the US. A valid driver's license and bilingual skills are each a plus.

Who We Are:

• A growing commercial property maintenance company serving the Chicagoland area.

• We handle year-round facility maintenance, landscape management, parking lot services, and snow and ice management for commercial, industrial, and institutional properties.

• Our mission is simple, deliver dependable service and build lasting relationships.

• We run on integrity, accountability, teamwork, and continuous improvement.

What You Will Do Each Day:

• Answer the main phone line and assist customers

• Manage mail, email, digital files, and records, and order office, shop, and jobsite supplies

• Coordinate subcontractors, rental equipment, and deliveries, plus fleet records, uniforms, and vendors

• Assist with work orders, permits, project photos, and job documentation

• Support recruiting, interview scheduling, onboarding paperwork, and employee records

• Prepare proposals and customer packets, keep the CRM current, and help projects move from sale to completion

Why You'll Love Working Here:

• $18 to $22 per hour based on experience

• Onsite role in Mokena, IL, 35 to 40 hours per week

• Property maintenance experience not required. We train the right attitude.

• Room to take on new responsibilities as the company grows, with a path toward the leadership team.