Bookkeeper & Assistant

URGENTLY HIRING: Executive Assistant & Bookkeeper – Clinical Research Operations

Location: Houston, TX 77071 (Onsite)

Compensation: $48K-$52K per year (Based on Experience)

Job Type: Full-Time

Industry: Clinical Research / Healthcare / Administrative Services

Why Join Us?

Chemidox Clinical Trials is a clinical research organization dedicated to advancing medical innovation through precision, compliance, and excellence. We’re seeking a high-performing Executive Assistant & Bookkeeper—someone who thrives on organization, problem-solving, and supporting leadership in a fast-paced, mission-driven environment.

This role blends executive-level administrative support with hands-on bookkeeping and financial management. You’ll manage calendars and communications, maintain accurate accounting records, and coordinate key operational activities that keep our research teams focused and compliant.

What sets us apart:

• Competitive Pay: $48K-$52K annually, based on experience

• Meaningful Work: Contribute to cutting-edge clinical research with real-world impact

• Dynamic Environment: Work directly with leadership and a collaborative support team

• Professional Growth: Opportunity to advance into senior operations or finance roles

• Purpose-Driven Culture: Integrity, precision, and people-first collaboration

Your Role: What You’ll Be Doing

• Provide high-level administrative and executive support to company leadership

• Manage scheduling, meetings, and internal/external communications

• Prepare reports, track priorities, and ensure follow-up on action items

• Maintain accurate financial records for clinical trials and studies

• Handle bookkeeping tasks including account reconciliation, invoicing, budgeting, and expense tracking

• Assist with financial reports and ensure compliance with internal and regulatory standards

• Coordinate office operations, documentation, and audit-readiness

• Act as the point of contact for vendors, clients, and internal departments

• Anticipate leadership needs and proactively manage tasks to ensure operational flow

Minimum Requirements

• Must be willing to work PST hours

• 2-3+ years of combined Executive Assistant and Bookkeeping experience (healthcare, research, or professional services preferred)

• Strong proficiency in QuickBooks and financial record-keeping

• Excellent communication and interpersonal skills with proven ability to adapt to diverse personalities

• Advanced organization, time management, and multitasking abilities

• Strong attention to detail and a proactive, resourceful mindset

• Proficiency in Excel or Google Sheets and familiarity with Google Workspace or Microsoft Office

• Ability to work independently and collaboratively in a small, fast-paced team environment

Compensation & Schedule

• Earnings: $48K-$52K annually (based on experience)

• Benefits: PTO, paid holidays, and partial health, dental, and vision coverage

• Schedule: Monday-Friday, 9:00 AM-6:00 PM CST (with occasional on-call hours as needed)

Our Core Values

• Integrity & Accuracy

• Collaboration & Accountability

• Professionalism & Adaptability

• Excellence in Service

Ready to Partner with Leadership and Drive Operational Excellence?

This isn’t just another office role—it’s an opportunity to play a key part in advancing clinical innovation while supporting an organization built on purpose and precision. Apply today and bring your bookkeeping expertise and executive-level support skills to Chemidox Clinical Trials.